The programme — Finance
No. 04A treasurer's view of the whole club.
Most club treasurers reconcile a bank statement against a group chat. RinkTracker gives the money a system: subs collect themselves by Direct Debit, every pound lands in one ledger, and the committee sees the season's finances at a glance.
Failed payments retry themselves; every payment lands in the club ledger.
Direct Debit
No. 04Set the plan. Stop the chasing.
Connect GoCardless, put a family on a plan, and the monthly subs collect themselves. Failed payments retry automatically, cancellations and chargebacks reverse cleanly in the ledger, and the awkward poolside conversation about last month's fees simply stops happening.
- Direct Debit mandates and collections via GoCardless
- Automatic retries on failed payments
- Webhook-reconciled: what GoCardless collected is what the ledger says
Set the plan once. Collection, retries and reconciliation happen on their own.
The ledger
No. 04A season of receipts becomes one ledger the whole committee can read.
Every pound, one ledger.
Subs, invoices, tournament fees, shop orders — every payment in the club flows into a single ledger with a clear status. Enrolments tie players to their plans, so "who still owes for March" is a filter, not an investigation.
- One payments ledger across subs, invoices, events and the shop
- Enrolments and subscription plans per player
Planning
No. 04Budgets that meet reality.
Set season budgets, watch forecasts track against real collections, and keep VAT tidy as you go. Committee night stops being an argument about a spreadsheet nobody trusts.
- Budgets and forecasts against actual collections
- VAT handled on the transactions that carry it
Forecast against actual collections — an answer, not an argument.
The shop
No. 04Kit money that books itself.
The team shop sells jerseys, socks and clinic places with sizes, variants and stock — and every order posts straight into the same ledger as the subs. One place for club money means one answer when someone asks where it went.
- A branded club shop with variants and stock
- Orders posted automatically to the finance ledger
In full
No. 04Everything in this part of the programme
- Direct Debit subscriptions via GoCardless
- Automatic retries and clean chargeback reversal
- One payments ledger for the whole club
- Invoices and enrolments per player, with printable statements
- Subscription plans and one-off charges
- Budgets and season forecasts
- VAT on the transactions that carry it
- Team shop with categories, variants and stock
- Shop orders posted to the ledger
- Payment status a parent can see in the portal
- No RinkTracker cut of your subs — processor fees at cost
See it with your club in mind.
A 30-minute walkthrough tailored to your age groups, then an invite code to set your academy up properly.